PRESERVATION OF RECORDS IN PUBLIC OFFICES
                  Act of Mar. 29, 1827, P.L. 154, No. 75              Cl. 16
                                  AN ACT

     For the better preservation of the records contained in the
        public offices of the several counties of this commonwealth.

        Compiler's Note:  Section 2(a) of Act 53 of 1978 provided
            that Act 75 is repealed except insofar as it relates to
            recorders of deeds.
        Section 1.  Be it enacted by the Senate and House of
     Representatives of the Commonwealth of Pennsylvania, in General
     Assembly met, and it is hereby enacted by the authority of the
     same, That from and after the passage of this act it shall be
     the duty of the commissioners of the several counties of this
     commonwealth, whenever it shall be deemed necessary by the court
     of common pleas, or district court, of the proper county, to
     cause to be copied or transcribed in a fair and legible manner,
     any dockets or books of record contained in the several public
     offices, in their respective counties, to be paid for out of the
     county funds, by orders drawn by the commissioners on the
     treasurer of the proper county.
        Section 2.  And be it further enacted by the authority
     aforesaid, That when said copies shall have been completed, it
     shall be the duty of the proper officer of the department, to
     which such book or books belong, to certify at the end of the
     same, that it is a true and correct copy of the original, and
     shall affix the seal of his office thereto.
        Section 3.  And be it further enacted by the authority
     aforesaid, That from and after the first day of July next, it
     shall be the duty of each of the prothonotaries of the several
     courts of common pleas, district courts, and circuit courts, in
     this commonwealth, to make, prepare and keep a docket, to be
     called the judgment docket, in which said docket no case shall
     be entered until after there shall have been a judgment or award
     of arbitrators in such case, and into which shall be copied the
     entry of every judgment and every award of arbitrators,
     immediately after the same shall have been entered; which
     entries, so to be made in the said judgment docket, shall be so
     made that one shall follow the other in the order of time in
     which the said judgments and awards shall have been rendered,
     entered, or filed, as aforesaid; and the entries in each case in
     said judgment docket shall particularly state and set forth the
     names of the parties, the term and number of the case, and the
     date, and in case the judgment shall be for a sum certain, the
     amount of the judgment or award; and when any judgment shall be
     revived by scire facias, or otherwise, or when any execution
     shall issue in any case, a note thereof shall be made in the
     proper judgment docket, at the place where the other entries in
     such case may have been made; and whenever any transcript of any
     testatum execution, or any transcript, shewing the balance
     appearing to be due, from any executor, administrator, or
     guardian, or from any collector of any township, ward or
     district, shall be delivered to any of the said prothonotaries,
     the docket entries made in such case shall be copied into the
     said judgment docket, in like manner as judgments and awards are
     herein directed to be copied; and the fee for all the entries
     made in each case, in the judgment docket, shall be twelve and
     an half cents, and no more.
        Section 4.  And be it further enacted by the authority
     aforesaid, That on or before the first day of October next, and
     at least once in each and every year thereafter, it shall be the
     duty of each of the aforesaid prothonotaries, and of each of the
     clerks of the several courts of quarter sessions of the peace,
     and of each of the clerks of the several orphans' courts, and of
     each of the recorders of deeds and registers of wills, in the
     several counties of this commonwealth, to submit the books of
     records belonging to their several offices, to the inspection of
     the judges of the court of common pleas of the proper county,
     and it shall be the duty of the said court to order and direct
     such of the said books, as in their opinion may require it, to
     be bound anew, and also in all cases where the same may be
     wanting, to order and direct full and complete indexes of the
     matters contained in said books, to be made and prepared within
     such time as the said court may think reasonable.
        Section 5.  And be it further enacted by the authority
     aforesaid, That for each and every of the books of records
     belonging to the several offices of the prothonotaries
     aforesaid, there shall be made, prepared and kept, at least two
     indexes of the matters contained in such books, one of which
     said indexes, shall among other things, contain the names of
     plaintiffs, and the other the names of defendants, so arranged
     as to afford an easy and ready reference to said matters. And
     there shall also for each and every of the books belonging to
     the several offices of the recorders of deeds aforesaid, in
     which deeds or mortgages may be recorded, be prepared and kept,
     two indexes, one in which the names of grantors or mortgagors,
     and one in which the names of grantees or mortgagees, as the
     case may require, shall be so arranged as to afford an easy and
     ready reference to the matters in said last mentioned books.
        Section 6.  And be it further enacted by the authority
     aforesaid, That the expense of binding all such books as shall
     be bound in compliance with the provisions of this act, and of
     making and preparing all such indexes as aforesaid, shall be
     paid out of the county treasury of the proper county, by
     warrants drawn by the county commissioners upon the treasurer of
     such county: Provided, That no officer mentioned in this act,
     shall receive from the county funds, any pay or compensation for
     any index or indexes by him made, of any matters or things which
     may have been recorded in his office after the passage of this
     act.
        Section 7.  And be it further enacted by the authority
     aforesaid, That it shall further be the duty of each and every
     of the officers mentioned in the fourth section of this act, to
     make, prepare and keep in their several offices all such indexes
     as are by this act directed to be made, prepared and kept, and
     if any such officer shall refuse or neglect to make, prepare and
     keep, any such index as aforesaid, and shall be thereof
     convicted, the court of quarter sessions of the peace of the
     proper county, shall for every such offence impose a fine upon
     such officer, of not less than ten or more than fifty dollars,
     for the use of such county, the payment of which fine shall be
     enforced as the payment of other fines imposed by said courts
     are now enforced; and if any such officer shall at the
     expiration of his term of office, have neglected to make,
     prepare and keep such indexes as aforesaid, for the time or any
     part of the time, he may have been in office, the county
     commissioners of the proper county shall direct the official
     bond or recognizance of such officer to be put in suit, for the
     use of the county, and such suit or suits shall be proceeded in,
     as is done in other cases of suits upon official bonds or
     recognizances, and there shall be recovered in such case or
     cases, for the use of the county, the amount of the cost and
     charges of making and preparing such index or indexes as may as
     aforesaid be wanting, besides costs of suit; and any
     prothonotary who shall neglect to prepare and keep the judgment
     docket, directed to be prepared and kept by this act, shall be
     liable to like fines and suits upon his official bond or
     recognizance, as he would be for refusing or neglecting to make,
     prepare and keep the indexes which this act makes it his duty to
     make prepare and keep. And in such last mentioned case or cases,
     there shall be recovered for the use of the proper county, a sum
     or sums sufficient to pay the cost and charge of making and
     preparing such judgment docket, for and during the time such
     prothonotary shall have neglected to prepare and keep the same.