THE GENERAL ASSEMBLY OF PENNSYLVANIA

SENATE BILL

INTRODUCED BY RAFFERTY, EICHELBERGER, KASUNIC, FOLMER, GORDNER, BOSCOLA, ORIE, YAW, M. WHITE, D. WHITE, ERICKSON, BAKER, ALLOWAY, BRUBAKER, GREENLEAF, SMUCKER, FERLO, ROBBINS, VANCE, EARLL, SCARNATI, McILHINNEY AND PICCOLA, JANUARY 26, 2011

REFERRED TO LOCAL GOVERNMENT, JANUARY 26, 2011  

AN ACT

Amending the act of July 28, 1953 (P.L.723, No.230), entitled,

as amended, "An act relating to counties of the second class

and second class A; amending, revising, consolidating and

changing the laws relating thereto," further regulating

contracts and purchases.

The General Assembly of the Commonwealth of Pennsylvania

hereby enacts as follows:

Section 1.  The act of July 28, 1953 (P.L.723, No.230), known

as the Second Class County Code, is amended by adding a section

to read:

Section 112.  Adjustments Based on Consumer Price Index.--(a)

Every five years, beginning with the year in which this

subsection becomes applicable to contracts and purchases, the

Department of Labor and Industry shall calculate the average

percentage change in the Consumer Price Index for All Urban

Consumers (CPI-U) for the United States city average for all

items as published by the United States Department of Labor,

Bureau of Labor Statistics, for the preceding five-year period.

(b)  The amounts at which competitive bidding, separate bids

and written or telephonic price quotations are required under

this act shall be adjusted every five years. The positive

percentage change, as determined in accordance with subsection

(a), shall be multiplied by the applicable amount for the

current five-year period and the product thereof shall be added

to the applicable amount for the current five-year period, with

the result rounded to the nearest multiple of one hundred

dollars ($100).

(c)  The determination required under subsection (a) and the

calculation of the adjustments required under subsection (b)

shall be made in the period between October 1 and November 15 of

the year following the effective date of this section, and

between October 1 and November 15 of each successive year.

(d)  The adjusted amounts obtained in accordance with

subsection (b) shall become effective January 1 for the five-

year period following the year in which the determination

required under subsection (a) is made.

(e)  The Department of Labor and Industry shall give notice

in the Pennsylvania Bulletin prior to January 1 of each calendar

year in which the percentage change determined in accordance

with subsection (a) and the amounts, whether adjusted or

unadjusted in accordance with subsection (b), at which

competitive bidding, separate bids and written or telephonic

price quotations are required under this act for the five-year

period beginning the first day of January after publication of

the notice.

Section 2.  Section 2001(a) and (d) of the act, amended

November 30, 2004 (P.L.1439, No.186), are amended to read:

Section 2001.  County Commissioners to Make Contracts.--The

County Commissioners may make contracts for lawful purposes and

for the purposes of carrying into execution the provisions of

this section and the laws of the Commonwealth.

(a)  Except as provided in subsection (a.1), all contracts or

purchases in excess of [ten thousand dollars ($10,000)] twenty-

five thousand dollars ($25,000), subject to adjustment under

section 112, shall be in writing and, except those hereinafter

mentioned and except as provided by the act of October 27, 1979

(P.L.241, No.78), entitled "An act authorizing political

subdivisions, municipality authorities and transportation

authorities to enter into contracts for the purchase of goods

and the sale of real and personal property where no bids are

received," shall not be made except with and from the lowest

responsible and responsive bidder meeting specifications, after

due notice in at least one newspaper of general circulation,

published or circulating in the county at least two (2) times,

at intervals of not less than three (3) days where daily

newspapers of general circulation are employed for such

publication, or in case weekly newspapers are employed, then the

notice shall be published once a week for two (2) successive

weeks. The first advertisement shall be published not less than

ten (10) days prior to the date fixed for the opening of bids.

* * *

(d)  The contracts or purchases made by the commissioners

involving an expenditure of over [ten thousand dollars

($10,000)] twenty-five thousand dollars ($25,000), subject to

adjustment under section 112, which shall not require

advertising or bidding as hereinbefore provided are as follows:

(1)  Those for maintenance, repairs or replacements for

water, electric light, or other public works: Provided, That

they do not constitute new additions, extensions or enlargements

of existing facilities and equipment. Security may be required

by the county commissioners as in other cases of work done.

(2)  Those made for improvements, repairs and maintenance of

any kind made or provided by the county through its own

employes. This paragraph shall not apply to construction

materials used in a street improvement.

(3)  Those where particular types, models or pieces of new

equipment, articles, apparatus, appliances, vehicles or parts

thereof are desired by the county commissioners, which are

patented and manufactured products or copyrighted products.

(4)  Those involving any policies of insurance or surety

company bonds, those made for public utility service and

electricity, natural gas or telecommunication services:

Provided, That, in the case of utilities not under tariffs on

file with the Pennsylvania Public Utility Commission, contracts

made without advertising and bidding shall be made only after

receiving written or telephonic price quotations from at least

three (3) qualified and responsible contractors, or in lieu of

price quotations a memorandum shall be kept on file showing that

fewer than three (3) qualified contractors exist in the market

area within which it is practicable to obtain quotations. A

written record of telephonic price quotations shall be made and

contain at least the date of the quotation, the name of the

contractor and the contractor's representative.

(5)  Those involving personal or professional services,

including, but not limited to, services of members of the

medical or legal profession, registered architects, engineers,

certified public accountants or other personal services

involving professional expertise.

(6)  Those involving tangible client services provided by

nonprofit agencies. For the purposes of this clause, the term

"tangible client services" shall mean congregate meals, home-

delivered meals, transportation and chore services provided

through area agencies on aging.

(6.1)  Those involving contracts entered into by nonprofit

cooperative hospital service associations for hospitals and

nursing homes which are part of the institutional district or

which are owned by the county, operated by the county or

affiliated with the county by the purchasing of or participating

in contracts for materials, supplies and equipment.

(7)  Those involving the purchase of milk.

(8)  Those made with any public body, including, but not

limited to, the sale, lease or loan of any supplies or materials

to the county by a public body, provided that the price thereof

shall not be in excess of that fixed by the public body. The

requirements of 53 Pa.C.S. Ch. 23 Subch. A (relating to

intergovernmental cooperation) shall not apply when a county

purchases cooperatively with another public body which has

entered into a contract for supplies or materials. As used in

this paragraph, "public body" shall mean any of the following:

(i)  the Federal Government;

(ii)  the Commonwealth of Pennsylvania;

(iii)  any other state;

(iv)  a political subdivision, local or municipal authority

or other similar local entity of the Commonwealth or any other

state; or

(v)  an agency of the Federal Government, the Commonwealth or

any other state.

(9)  Those exclusively involving construction management

services.

(10)  Those involving computer software.

* * *

Section 3.  Section 2517(a) of the act, amended December 9,

2002 (P.L.1383, No.170), is amended to read:

Section 2517.  Separate Specifications and Contracts for

Certain Items.--(a)  In the preparation of specifications for

the erection, construction and alteration of any public

building, when the entire cost of such work shall exceed [ten

thousand dollars ($10,000)] twenty-five thousand dollars

($25,000), subject to adjustment under section 112, the

architect, engineer or other person preparing such

specifications shall prepare separate specifications for the

plumbing, heating, ventilating and electrical work. The board of

commissioners shall receive separate bids upon each of the said

branches of work and award the contract for the same to the

lowest responsible bidder for each of said branches.

* * *

Section 4.  Section 2511-A(a), (b), (b.1) and (h) of the act,

added October 30, 2000 (P.L.616, No.85), are amended to read:

Section 2511-A.  Competition in Award of Contracts.--(a)  All

construction, reconstruction, repairs or work of any nature made

by any Authority, where the entire cost, value or amount of such

construction, reconstruction, repairs or work, including labor

and materials, shall exceed [ten thousand dollars ($10,000)]

twenty-five thousand dollars ($25,000), subject to adjustment

under section 112, except construction, reconstruction, repairs

or work done by employes of said Authority or by labor supplied

under agreement with any Federal or State agency with supplies

and materials purchased, as hereinafter provided, shall be done

only under contract or contracts to be entered into by the

Authority with the lowest responsible bidder upon proper terms,

after due public notice has been given asking for competitive

bids hereinafter provided. No contract shall be entered into for

construction or improvement or repair of any project or portion

thereof unless the contractor shall give an undertaking, with a

sufficient surety or sureties approved by the Authority and in

an amount fixed by the Authority, for the faithful performance

of the contract. All such contracts shall provide, among other

things, that the person or corporation entering into such

contract with the Authority will pay for all materials furnished

and services rendered for the performance of the contract and

that any person or corporation furnishing such materials or

rendering such services may maintain an action to recover for

the same against the obligor in the undertaking as though such

person or corporation was named therein, provided the action is

brought within one (1) year after the time the cause of action

accrued. Nothing in this section shall be construed to limit the

power of the Authority to construct, repair or improve any

project or portion thereof or any addition, betterment or

extension thereto directly by the officers, agents and employes

of the Authority or otherwise than by contract.

(b)  All supplies and materials costing [ten thousand dollars

($10,000)] twenty-five thousand dollars ($25,000), subject to

adjustment under section 112, or more shall be purchased only

after due advertisement as hereinafter provided. The Authority

shall accept the lowest bid or bids, kinds, quality and material

being equal, but the Authority shall have the right to reject

any or all bids or select a single item from any bid. The

provisions as to bidding shall not apply to the purchase of

patented and manufactured products offered for sale in a non-

competitive market or solely by a manufacturer's authorized

dealer.

(b.1)  Written or telephonic price quotations from at least

three (3) qualified and responsible contractors shall be

requested for all contracts that exceed [four thousand dollars

($4,000)] seven thousand dollars ($7,000), subject to adjustment

under section 112, but are less than the amount requiring

advertisement and competitive bidding, or, in lieu of price

quotations, a memorandum shall be kept on file showing that

fewer than three (3) qualified contractors exist in the market

area within which it is practicable to obtain quotations. A

written record of telephonic price quotations shall be made and

shall contain at least the date of the quotation, the name of

the contractor and the contractor's representative, the

construction, reconstruction, repair, maintenance or work which

was the subject of the quotation and the price. Written price

quotations, written records of telephonic price quotations and

memoranda shall be retained for a period of three (3) years.

* * *

(h)  An Authority shall not evade the provisions of this

section as to advertising for bids or purchasing materials or

contracting for services piecemeal for the purpose of obtaining

prices under [ten thousand dollars ($10,000)] twenty-five

thousand dollars ($25,000), subject to adjustment under section

112, upon transactions which should, in the exercise of

reasonable discretion and prudence, be conducted as one

transaction amounting to more than [ten thousand dollars

($10,000)] twenty-five thousand dollars ($25,000), subject to

adjustment under section 112. This provision is intended to make

unlawful the practice of evading advertising requirements by

making a series of purchases or contracts each for less than the

advertising requirement price or by making several simultaneous

purchases or contracts each below said price when in either case

the transaction involved should have been made as one

transaction for one price.

* * *

Section 5.  This act shall apply to contracts and purchases

advertised on or after January 1 of the year following the

effective date of this section.

Section 6.  This act shall take effect immediately.