CORRECTIVE REPRINT
PRIOR PRINTER'S NOS. 1752, 1770 PRINTER'S NO. 1782
No. 106 Session of 1984
INTRODUCED BY HAGER, FEBRUARY 27, 1984
SENATOR JUBELIRER, RULES AND EXECUTIVE NOMINATIONS, AS AMENDED,
FEBRUARY 28, 1984
A RESOLUTION
1 Amending OR ADDING Senate Financial Operating Rule IV, sections <--
2 1 and 4. RULES I, SECTION 4; II, SECTIONS 4A, 5A(2) AND 6; <--
3 III, SECTIONS 3A, 4 AND 10A AND C; IV, SECTIONS 1 AND 4; V,
4 SECTION 2; AND VI, SECTIONS 2 AND 3.
5 RESOLVED, That Senate Financial Operating Rule IV, sections 1 <--
6 and 4, RULES I, SECTION 4; II, SECTIONS 4A, 5A(2) AND 6; III, <--
7 SECTIONS 3A, 4 AND 10A AND C; IV, SECTIONS 1 AND 4; V, SECTION
8 2; AND VI, SECTIONS 2 AND 3, be amended OR ADDED to read: <--
9 I. PERSONNEL. <--
10 * * *
11 4. AUTHORIZED ACCOUNTS.
12 SALARIES, WAGES AND RELATED BENEFITS SHALL BE PAID FROM
13 ACCOUNTS SO AUTHORIZED BY THE GENERAL APPROPRIATION ACT [AND
14 FROM CONTINGENT ACCOUNTS]. SUCH ACCOUNTS ALSO MAY PAY EXPENSES
15 RELATED TO PERSONAL SERVICE CONTRACTS.
16 II. TRAVEL ALLOWANCES AND REIMBURSEMENTS.
17 * * *
1 4. ALLOWABLE TRANSPORTATION EXPENSES.
2 A. GENERAL.
3 (1) COMMON OR CHARTERED CARRIER. A MEMBER OR
4 EMPLOYEE MAY BE REIMBURSED FOR REASONABLE ACTUAL COSTS OF
5 CARRIAGE WHEN TRAVELING BY COMMON OR CHARTERED CARRIER,
6 INCLUDING EXPENSES FOR PARKING, TAXIS, LIMOUSINES AND
7 TOLLS. HE CANNOT CLAIM PAYMENT BASED ON MILES TRAVELLED.
8 (2) PERSONAL VEHICLE AND NONCOMMERCIAL CONVEYANCE. A
9 MEMBER OR EMPLOYEE WHO USES HIS PERSONAL VEHICLE OR A
10 NONCOMMERCIAL VEHICLE OR A NONCOMMERCIAL AIRCRAFT MAY BE
11 REIMBURSED FOR ACTUAL EXPENSES OR ON SUCH MILEAGE BASIS
12 AS MAY BE PROMULGATED BY THE SENATE COMMITTEE ON
13 MANAGEMENT OPERATIONS.
14 (3) LEASED VEHICLE. A MEMBER WHO USES A VEHICLE
15 LEASED ON A LONG-TERM BASIS MAY ELECT TO BE REIMBURSED
16 EITHER ON A MILEAGE BASIS (RULE II.4.A(2)) OR AN ACTUAL
17 COST BASIS. HAVING ELECTED TO CLAIM REIMBURSEMENT FOR THE
18 ACTUAL EXPENSE OF THE LEASE UNDER RULE II.3.A., THE
19 MEMBER THEN MAY NOT BE REIMBURSED ON A MILEAGE BASIS.
20 SUCH MEMBER MAY BE REIMBURSED ONLY FOR 95% OF THE ACTUAL
21 VEHICLE OPERATING EXPENSES. ACTUAL VEHICLE OPERATING
22 EXPENSES SHALL INCLUDE GASOLINE, OIL, LUBRICATION,
23 REPAIRS, TIRES, SUPPLIES AND INSURANCE. THE MILEAGE AND
24 ACTUAL COST BASIS MAY NOT BE COMBINED.
25 (4) SESSION MILEAGE. THE MILEAGE RATE FOR SESSION
26 MILEAGE PAYMENTS UNDER RULE II.1.A. SHALL BE AS SET FORTH
27 BY LAW.
28 (5) OUT-OF-STATE TRAVEL.
29 (I) NONMEMBER OFFICERS OF THE SENATE AND THEIR
30 EMPLOYEES MAY CLAIM EXPENSES FOR TRAVEL OUTSIDE THE
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1 COMMONWEALTH, PROVIDED THAT SUCH TRAVEL IS APPROVED
2 IN THE MANNER DESCRIBED IN RULE XI. ALL CLAIMS FOR
3 MEMBERS' AND EMPLOYEES' TRAVEL OUTSIDE THE
4 COMMONWEALTH SHALL BE FILED WITH THE OFFICE OF THE
5 CHIEF CLERK IN THE MANNER DESCRIBED IN RULE XI.
6 (II) MEMBERS OF THE SENATE MAY CLAIM EXPENSES
7 FOR TRAVEL OUTSIDE THE COMMONWEALTH PROVIDED THAT THE
8 TRAVEL IS NECESSARY TO ATTEND A CONFERENCE, SEMINAR
9 OR MEETING REGULARLY OR SPECIALLY SCHEDULED BY AN
10 ORGANIZATION WHICH CONFERENCE, SEMINAR OR MEETING HAS
11 A LEGISLATIVE PURPOSE. MEMBERS SHALL SUBMIT A COPY OF
12 A REGISTRATION AND AGENDA, IN ADDITION TO ANY OTHER
13 DOCUMENTATION REQUIRED BY THESE RULES.
14 (III) MEMBERS OF THE SENATE MAY CLAIM EXPENSES
15 FOR TRAVEL OUTSIDE THE COMMONWEALTH WHEN THE TRAVEL
16 HAS A LEGISLATIVE PURPOSE WHEN IT IS NOT FOR THE
17 PURPOSE OF ATTENDING A CONFERENCE, SEMINAR OR
18 MEETING, AS PROVIDED ABOVE, PROVIDED THAT THE PURPOSE
19 FOR THE TRAVEL IS APPROVED BY THE SENATE COMMITTEE ON
20 MANAGEMENT OPERATIONS.
21 * * *
22 5. DOCUMENTATION.
23 A. EXPENSE VOUCHER.
24 ALL REQUESTS FOR TRAVEL PAYMENTS MUST BE MADE ON AN EXPENSE
25 VOUCHER SHOWING:
26 * * *
27 (2) LEGISLATIVE PURPOSE OF TRAVEL DESCRIBED IN
28 REASONABLE SPECIFICITY. FOR ALL CLAIMS INVOLVING OUT-OF-
29 STATE TRAVEL, THE VOUCHER MUST BE SUPPORTED BY SUFFICIENT
30 DOCUMENTATION TO DESCRIBE THE LEGISLATIVE PURPOSE OF THE
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1 TRAVEL. CLAIMS FOR OUT-OF-STATE TRAVEL SHALL ALSO INCLUDE
2 SUCH INFORMATION AS MAY BE REQUIRED UNDER SECTION 4A.
3 * * *
4 6. AUTHORIZED ACCOUNTS.
5 TRAVEL PAYMENTS CAN BE MADE FROM ANY OF THE FOLLOWING
6 ACCOUNTS. LONG-TERM VEHICLE OR CONVEYANCE RENTAL PAYMENTS MAY BE
7 MADE FROM ALL ACCOUNTS EXCEPT C AND F. AUTHORIZED ACCOUNTS ARE:
8 A. LEADERSHIP OPERATIONS ACCOUNTS.
9 B. APPROPRIATIONS COMMITTEE ACCOUNTS.
10 C. LEGISLATIVE MANAGEMENT COMMITTEE ACCOUNTS, EXCLUSIVE
11 OF EXPENSES FOR LEASED CAR.
12 D. SENATORS' LEGISLATIVE ACCOUNTABLE EXPENSES.
13 E. CONTINGENT FUNDS.
14 F. SENATORS' CONSTITUTIONAL SESSION MILEAGE ACCOUNT FOR
15 "SESSION MILEAGE" TRAVEL.
16 G. SENATOR'S DISTRICT OFFICE EXPENSES.
17 H. INCIDENTAL EXPENSES (LONG-TERM VEHICLE RENTAL
18 PAYMENTS BY THIS ACCOUNT SHALL BE RESTRICTED TO THOSE
19 VEHICLES AUTHORIZED IN RULE II.3.C.).
20 III. MEALS AND LODGING.
21 * * *
22 3. PER DIEM ALLOWANCE.
23 A. PER DIEM ENTITLEMENT.
24 [A MEMBER IS ENTITLED TO RECEIVE A PER DIEM ALLOWANCE FOR
25 EACH DAY THE MEMBER IS ENGAGED IN THE PERFORMANCE OF SPECIFIED
26 LEGISLATIVE DUTIES. SPECIFIED LEGISLATIVE DUTIES INCLUDE
27 ATTENDANCE AT SESSIONS OF THE SENATE, ATTENDANCE AT OFFICIAL
28 COMMITTEE MEETINGS, WHEREVER HELD, AND PARTICIPATION IN ALL
29 OTHER ACTIVITIES NECESSARY OR APPROPRIATE TO THE CARRYING OUT OF
30 THE RESPONSIBILITIES OF A MEMBER.] A MEMBER IS ENTITLED TO
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1 RECEIVE A PER DIEM ALLOWANCE FOR EACH DAY THE MEMBER IS IN THE
2 PERFORMANCE OF LEGISLATIVE DUTIES WHILE IN THE HARRISBURG AREA
3 (DEFINED AS WITHIN DAUPHIN COUNTY OR OTHERWISE WITHIN A 10-MILE
4 RADIUS OF THE CAPITOL) OR ELSEWHERE IN THE COMMONWEALTH BUT AWAY
5 FROM HOME. SPECIFIC LEGISLATIVE DUTIES INCLUDE ATTENDANCE AT
6 SESSIONS OF THE SENATE, ATTENDANCE AT OFFICIAL COMMITTEE
7 MEETINGS AND PARTICIPATION IN ALL OTHER ACTIVITIES NECESSARY OR
8 APPROPRIATE TO THE CARRYING OUT OF THE RESPONSIBILITIES OF THE
9 MEMBER.
10 * * *
11 4. ACTUAL COSTS.
12 A MEMBER MAY CLAIM ACTUAL COSTS FOR LODGING, MEALS AND OTHER
13 INCIDENTAL ITEMS INCURRED IN THE PERFORMANCE OF LEGISLATIVE
14 DUTIES. EXPENSE CLAIMS FOR COSTS OF LODGING, MEALS AND OTHER
15 INCIDENTAL EXPENSES INCURRED IN THE PERFORMANCE OF LEGISLATIVE
16 DUTIES OUTSIDE OF THE COMMONWEALTH SHALL ONLY BE BY CLAIMS FOR
17 ACTUAL COSTS AND SHALL NOT BE THROUGH A CLAIM OF PER DIEM.
18 * * *
19 10. AUTHORIZED ACCOUNTS.
20 A. PAYMENTS SHALL BE MADE FROM INCIDENTAL EXPENSES FOR
21 PER DIEM ALLOWANCE [FOR LEGISLATIVE BUSINESS ON SESSION DAYS]
22 AS AUTHORIZED ONLY FOR ATTENDANCE AT SESSIONS OF THE SENATE.
23 * * *
24 C. PAYMENT MAY BE MADE FROM THE FOLLOWING ACCOUNTS FOR
25 OTHER AUTHORIZED PER DIEM MEAL AND LODGING CLAIMS:
26 (1) LEADERSHIP OPERATIONS ACCOUNTS.
27 (2) APPROPRIATIONS COMMITTEE ACCOUNTS.
28 (3) LEGISLATIVE MANAGEMENT COMMITTEE ACCOUNTS.
29 (4) SENATORS' LEGISLATIVE ACCOUNTABLE EXPENSES.
30 (5) CONTINGENT FUNDS.
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1 (6) SENATORS' DISTRICT OFFICE EXPENSES, MEALS ONLY.
2 (7) INCIDENTAL EXPENSES.
3 IV. Equipment and Furnishing Control and Inventory
4 1. The office of the Chief Clerk shall act as the sole agent
5 for improvements or renovations to Senate facilities at the
6 Capitol Complex and for the purchase, control and inventory of
7 durable equipment, furniture and furnishings with a useful life
8 of one year or more and a cost [of more than $100] greater than
9 the limit established by the Committee on Management Operations
10 for utilization in both the Capitol and district offices.
11 Nonrecoverable items including, but not limited to, carpeting,
12 draperies and air conditioners for use in and improvements or
13 renovations to district office facilities shall be purchased
14 pursuant to standards developed by the Senate Committee on
15 Management Operations. The Chief Clerk shall serve as the sole
16 agent for the purchase of United States and Pennsylvania flags.
17 * * *
18 4. The Chief Clerk shall take all necessary and reasonable
19 steps to ensure that the purchase or rental of durable
20 equipment, furniture and furnishings with a useful life of one
21 year or more and a cost [of more than $100] greater than the
22 limit established by the Committee on Management Operations
23 shall be transacted at the lowest available price for the
24 quality, compatibility and service of the items being purchased
25 or leased.
26 * * *
27 V. DISTRICT OFFICE EXPENSES. <--
28 * * *
29 2. DOCUMENTATION REQUIRED:
30 [VOUCHERS, WITH RECEIPTS OR INVOICES, APPROPRIATELY
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1 DOCUMENTING EXPENSES AND LEGISLATIVE PURPOSE FOR EACH
2 EXPENDITURE IN EXCESS OF $25 PER OCCURRENCE.] A COPY OF THE <--
3 DISTRICT OFFICE LEASE INDICATING THE AMOUNT AND PAYMENT TERMS
4 SHALL BE FILED WITH THE OFFICE OF THE CHIEF CLERK. SUCH COPY
5 MAY BE REFERENCED ON THE VOUCHER AND SERVE AS APPROPRIATE
6 DOCUMENTATION OF THE EXPENSE.] VOUCHERS APPROPRIATELY <--
7 DOCUMENTING EXPENSES AND LEGISLATIVE PURPOSE FOR EACH
8 EXPENDITURE. RECEIPTS OR INVOICES SHALL BE INCLUDED FOR ALL
9 EXPENDITURES IN EXCESS OF $25 PER OCCURRENCE.
10 * * *
11 VI. CAPITOL COMPLEX OFFICES.
12 * * *
13 2. DOCUMENTATION REQUIRED.
14 [VOUCHERS WITH RECEIPTS AND INVOICES APPROPRIATELY
15 DOCUMENTING EXPENSES AND LEGISLATIVE PURPOSE FOR EACH
16 EXPENDITURE IN EXCESS OF $25 PER OCCURRENCE.] VOUCHERS
17 APPROPRIATELY DOCUMENTING EXPENSES AND LEGISLATIVE PURPOSE
18 FOR EACH EXPENDITURE. RECEIPTS OR INVOICES SHALL BE INCLUDED
19 FOR ALL EXPENDITURES IN EXCESS OF $25 PER OCCURRENCE.
20 3. AUTHORIZED ACCOUNTS:
21 (A) LEGISLATIVE PRINTING AND EXPENSE ACCOUNT.
22 (B) POSTAGE ACCOUNT OF CHIEF CLERK (FOR POSTAGE ONLY).
23 (C) SENATORS' LEGISLATIVE ACCOUNTABLE EXPENSES.
24 (D) CONTINGENT FUNDS AND INCIDENTAL EXPENSES.
25 (E) LEADERSHIP OPERATIONS ACCOUNTS, EXCLUSIVE OF OFFICE
26 RENTAL.
27 (F) APPROPRIATIONS COMMITTEE ACCOUNTS, EXCLUSIVE OF
28 OFFICE RENTAL.
29 (G) LEGISLATIVE MANAGEMENT COMMITTEE ACCOUNTS, EXCLUSIVE
30 OF OFFICE RENTAL.
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