duties outside of the Commonwealth may be reimbursed on an
actual expense basis [or through a per diem allowance].
(d) Employees' travel.--If an employee is engaged in travel
away from the normally assigned place of work necessary for the
performance of official business, the employee may be reimbursed
for ordinary and necessary actual expenses for lodging, meals
and other incidental items. For rules regarding out-of-State
travel, see Rule 11.
(e) Payment From one source.--If a Senator is entitled to a
meal and lodging claim from more than one source for legislative
business performed on behalf of more than one committee or
group, payments shall be received from only one source.
(f) Review.--All authorized and approved meals and lodging
claims shall be reviewed for inadvertent duplication by the
Office of the Chief Clerk prior to processing and payment.
(g) Record keeping.--Where [a per diem allowance or]
reimbursement is paid by a legislative service agency cofunded
between both Houses of the General Assembly, a copy of the
approved claim shall be furnished to the Office of the Chief
Clerk.
(h) Documentation.--
[(1) Per diem allowance.--For payment of a per diem
allowance, a Senator must submit a voucher showing the date,
the legislative activity in which the Senator was engaged on
that date, the location of the activity and an affirmative
statement that the Senator incurred overnight lodging
expense.
(2) Actual expenses of a Senator or an employee.--]For
payment of actual expenses, a Senator or employee must submit
a voucher showing the date, amount, place and the legislative
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